Enloe Band Booster Minutes – April 2008
Meeting date: April 10, 2008
Location: Enloe High School
Attendees: Kaye Poole, Wendy Daly, Barbara Lee, Sarah Zuber, Alice
Zuber, Lorraine Johnson, Jay Johnson, Rhonda Connor, Jim Connor, Liz
Scott, Beverly Hockenberger, David Hockenberger, Ron Scott, David
Still, Jeanne Marlowe, Barbara Marley, Drew Morrison-Rowe, Robert C.
Hunter, Matt Rice
Meeting called to order at 7:10 pm by President Ron Scott
I. Minutes of the March 13, 2008 meeting
Lynn Condreay requested via email that the minutes be amended to show
that Anabella George would be in charge of fruit sales, not all food
sales. One other correction needed was pointed out by David
Hockenberger. The date of the minutes voted on at the March 13, 2008
meeting should have been listed as January 10, 2008 instead of
January 10, 2007.
David Hockenberger made a motion to approve the March minutes as
amended, Kaye Poole seconded the motion, and by unanimous vote, the
amended minutes for the March 13, 2008 meeting were approved.
II. Band Director's Report- Robert C. Hunter
April 2008
o The Wind Ensemble is preparing for their April 17 concert
with Hunter and Ligon. Please don't forget about this date. We've
been doing the Hunter/Enloe concert for some time now and always have
lots of fun. This year we're adding Ligon to the festivities!
o The Symphonic Band classes are working on their Spring
concert repertoire. They are working on small ensemble pieces as
well as full band music. Their May 29 concert will allow for lots of
attention on this ensemble as they will not be an "opening act" for
the Wind Ensemble.
o Speaking of the spring concert(s), recall that we are having
two separate concerts this year. This will allow each of the bands
to play more music than usual without making for one very long
evening. The banquet will be on Friday night, the night of the Wind
Ensemble concert.
o Please help spread the word about our alumni concert. The
alumni band will rehearse 3-5PM on Thursday May 29 and will perform
after the Wind Ensemble on May 30. All interested alumni should
contact Mr. Hunter at rchunter@wcpss.net. Missing the rehearsal is
not a deal breaker. Our guest conductor for the alumni band is David
Rockefeller, Enloe band director in the 1980's.
UPCOMING EVENTS
April 17, 7PM Wind Ensemble Joint concert
with Hunter and Ligon
April 26, AM Marching Band (volunteers) Massed band parade
May 29 Symphonic Band Spring Concert
May 30 Wind Ensemble Banquet and Spring
Concert w/alumni
June 14, AM Wind Ensemble Commencement
ceremony
Mr. Hunter added that the spring concert will be recorded. The CDs
will be available on a pre-paid basis.
III. Treasurer's report: Patricia Fleggas was not present so Ron
Scott presented her report.
TREASURER'S REPORT
Enloe Band Boosters
April 10, 2008
AUDIT OF FISCAL YEAR 2005 RECORDS:
Keila Keadle has completed the audit and issued a favorable
report.
NC SALES TAX REFUND REQUEST FOR 2004:
We received a refund for 2004 in the amount of $942.77. Jay
Johnson plans to start working on 2005 now that the records have been
returned by the auditor.
RITA GOODMAN SCHOLARSHIP FUND ACCOUNT:
As of April 9, 2008, we have $5,801.66 in one of their Mutual
Fund Accounts (Ultra Short-term Income-Inv.).
FUNDS STATUS:
First Citizens Account Balances per First Citizens as of April 9,
2008:
Checking Account (Business Quest)
$ 16,902.98**
Savings Account $ 20,188.26
TOTAL $ 37,091.24
**Note: $1,686.32 in payments have not cleared as of this date.
Available funds in the checking account total $15,216.66, leaving a
total funds balance of $35,404.92. Liz Scott, in her Fair Share
report, will give detail on what portion of this balance constitutes
fair share earned for fiscal year 2008/2009.
ITEMS OF NOTE:
Donations Received:
Sam's Club has made a $500.00 donation. They contacted us and said
they wanted to make a donation even though we were not able to hold
our fall Car Wash because of the drought situation.
Budget Meeting:
A reminder to all current committee heads to prepare reports
projecting next fiscal year's financial needs for their committees.
We need this information to be submitted before the budget meeting,
preferably by 4/15/08. If anyone has any questions concerning the
amounts spent or the income brought in by their committee during the
current year, they can contact me for the detail.
Non-budgeted Expenditures:
A $2,000.00 deposit has been submitted to Frostburg State
University for the 2008 Away Band Camp. This expenditure was
approved at the last Booster's meeting.
__________________________________________________________
In appreciation of the Sam's Club donation, Ron asked Mr. Hunter to
reserve a date for a Sam's Club performance on next year's calendar
for around Christmas 2008.
Ron stated that he is trying to determine how much money has been
spent at previous band camps for all items needed.
Rita Goodman Scholarship –Wendy Daly volunteered to assist Mr. Hunter
with this year's announcement of the Rita Goodman Scholarship and the
selection process. A discussion was held about the past amounts
given and what this year's scholarship amount should be. David
Hockenberger made a motion to increase the scholarship to $500 with
an option of giving up to two scholarships. Jim Connor seconded the
motion. By unanimous vote the motion carried.
Mr. Hunter wants to give a scholarship for a summer band camp this
year. Several colleges in NC hold summer band camps.
IV. Operations Report – Beverly Hockenberger
A discussion was held about the needs for the next interim period.
For the parade rehearsal this Saturday, April 12, food has been
arranged. About 100 kids will be fed. Students will need to pay
$5.00 for the food. Beverly discussed with Mr. Hunter the logistics
of the rehearsal.
Beverly asked if there were any needs for the Parade Day. Mr. Hunter
stated there were no needs and that Susan Siphers has arranged for
the uniforms to be ready.
Auditions are scheduled for May 5 and May 7, 2008. Volunteers are
needed to be available from 2:30pm until 4:30pm each day. Mr. Hunter
will provide information about possible dates for orientation.
Auditions for drum-line and guard – once a date has been determined
for these auditions, the date for the new student orientation can be
set. Barbara Lee discussed that new student orientation was very well
received last year. Parents were able to get their questions
answered. It was suggested that a sophomore parent help organize
the auditions.
Upcoming Concert Needs – Mr. Hunter requested ushers and someone to
man the table to take money for concert CDs. It was also suggested
that we have volunteers to assist in maintaining concert etiquette.
Gator maintenance- Drew stated that nothing was needed at this time
V. Ways and Means – Lynn Condreay
Lynn posted a ways and means update on the Bands' Yahoo web site. No
doughnut sales will be held on Friday, April 11, but will resume on
April 18. Lynn has requested that those who have signed up to work
Durham Bulls games must stick with their committed dates. If you
sell doughnuts, please remember you must first go by and sign in with
the office. Enloe is serious about keeping our students safe. David
Still requested that if anyone sees another parent forget to sign in
they should give them a friendly reminder to go by the office and
check in.
Kaye Poole reported that Harris Teeter is discontinuing their card
sales to fund-raising groups, effective May 1, 2008. Kay will submit
two more orders on April 15 and April 30. Kaye proposed that Band
Boosters make a very large purchase and sell the cards to parents.
The pros and cons of Band Boosters purchasing the large order were
discussed, including security and loss of interest on the money
spent. Ron asked Kaye to get an email or mailing address so that
Band Boosters members can send emails or letters to Harris Teeter.
Those present agreed that a letter should be sent from Band Boosters
requesting that this fundraising opportunity be continued by Harris
Teeter. David Still recommended that we buy a one month supply of
Harris Teeter cards. It was recommended that these cards be sold to
Band Boosters members on a first-come, first-served basis.
Kaye Poole made a motion that we spend $7000 by April 30, 2008 to buy
one set of Harris Teeter cards with the understanding that the Band
Boosters Treasurer can veto or lower this amount if funds are not
available. David Still seconded the motion. A vote was held; there
were ten for, six against. The motion carried.
Lorraine Johnson will look into getting a link number for Harris
Teeter and the Band Boosters.
VI. Fair Share – Liz Scott
Liz Scott reported that about half of the fair share amount due on
April 30, 2008 has been collected. There is still $6200 on the books
for fair share carry-over for individual credits for next year. Those
who did not pay their fees for marching band (5 individuals) have
been reported to the school administration. About $1000 is still
owed.
The current written fair share policy is not being enforced. A
consensus from those polled was that we need to continue what we have
been practicing instead of what is in writing. We are allowing carry
over for classroom and marching band. Jay Johnson pointed out that
fair share amounts are not auditable and it is up to parents to keep
up with their accounts.
After a discussion about the fair share policies, Liz Scott stated
that she would revise the policy about carry over of funds raised by
individuals in both classroom bands and marching band. She will send
out a revised policy for comment and will submit the revised policy
for a vote at the May Band Boosters meeting.
VII. Old Business:
No old business was discussed.
VIII. New Business:
Jim Connor distributed a handout showing the Band Boosters 2008
nominating committee members. The nominating committee members are
Jim Connor, Sarah Morrison-Rowe and Barb Lee. Possible candidates
for Band Booster officers were listed for President, Ways & Means,
Operations, Treasurer, Fair Share Coordinator and Secretary. Jeanne
Marlowe asked that her name be removed as a candidate for Secretary.
Ron Scott requested as soon as possible a list of what is needed to
be purchased for away band camp. Lorraine Johnson stated that 50
water bottles are needed and they had requested a local store to hold
50 bottles in Alice Zuber's name at a cost of $50. Ron Scott will
get with Alice to purchase the bottles.
Jim Connor reviewed the three options for car magnets. Option 3 was
chosen by a show of hands. Drew Rowe made a motion that we purchase
250 of the 6" round magnets with the wording "Enloe High School
Bands, Raleigh NC." David Still seconded the motion and by unanimous
vote the motion carried. Jim said we can get the magnets in about 2
weeks and we can sell them at the Alumnae Concert and the student
orientation
A discussion was held about the cost of the away camp. It has been
estimated that the away camp will cost $32,500. Since 100 campers
are expected, students would probably pay around $325 for the away
camp. The specific costs will be determined at the budget meeting.
Tentative dates for the budget meeting are April 30 or May 1, 2008.
A discussion was held about the general fund and the separation of
expenses for marching band and classroom band.
The discussion that followed raised the point that fundraisers such
as the doughnut sales will help increase the amount of money in the
general fund. Ron stated that he believed that fundraisers such as
the silent auction and doughnut sales needed to be held each year to
help pay some of the transportation costs and keep band costs down
for students. He states that classroom band parents have expressed
concern that classroom funds not be used to subsidize marching band.
Mr. Rice concurred that those concerns have been raised. Beverly
pointed out that the motion last year was to pay for last year's band
camp transportation out of the general fund. She stated that she
felt that this year's fundraising through doughnuts and Silent
Auction was to go toward next year's transportation costs.
After a discussion about the band costs, Lorraine Johnson recommended
that we eliminate the term "pay for band camp", and just refer to the
total cost of being in marching band. Since the away camp was a new
concept begun in 2005, students who have not always experienced away
camp as a part of marching band will have graduated. The Senior
Class next year of band students have always known away camp as a
part of marching band, thus Lorraine thought it made sense to no
longer break the camp cost out of the total cost of marching band.
A motion was made by David Still to adjourn the meeting; the motion
was seconded by Rhonda Connor and the vote to adjourn carried
unanimously. The meeting was adjourned at 9:30 pm.
The next Band Boosters meeting is scheduled for May 8, 2008 at 7:00pm
at Enloe in the band room.