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Enloe Band Booster Minutes – April 16, 2009
Meeting date: April 16, 2009
Location: Enloe High School Band Room
Attendees: June Braden, Jim Connor, Rhonda Connor, Wendy Daly, Anabella George, Mary Grant, Jay Johnson, Barbara Lee, Greg Turner, Mary Ann Williams, Robert Hunter, Matt Rice
Meeting called to order at 7:00 pm. by V.P., Ways and Means, Jim Connor
- Minutes of the March meeting – The minutes of the previous meeting were reviewed. Motion to approve minutes by Rhonda Connor, seconded by Mary Ann Williams. No revisions were suggested and the minutes were approved.
- Band Director’s Report
A. Mr. Hunter discussed the upcoming May 1, 2009, concert with the Wind Ensemble, Ligon and Hunter. A trombone soloist will be performing at the concert.
B. A work day is scheduled for May 2, 2009, at 9 a.m. to clean up the band room, shed, etc. New speakers will be put up. The speakers were donated to the band. Everyone is invited to help!
C. The symphonic band concert has been moved to May 28, 2009. Rehearsals will now be on May 11, May 18 and, possibly, May 27, 2009. The previously scheduled rehearsals are canceled.
D. A date has been set for an annual "informance" and general meeting of the Enloe Band Boosters – May 11, 2010. The purpose of the meeting will be to organize booster activities and will include both a performance and introduction of booster items to the crowd. This meeting will give the boosters an opportunity to reach most of the band parents who may not be able to attend the monthly meetings. The band boosters will have three 10 minute slots during the performances to present information as needed.
E. The May 1, 2009, concert may include a "Pass the Hat" opportunity.
F. Mr. Hunter has been working with the Marching Band leadership on show planning ideas. The intention is to have the show written before school is out. Mr. Hunter described how a show is developed. Pre-camp is tentatively scheduled for wind players for July 29- July 31, 2009. A drumline/guard camp will be scheduled separately.
III. Treasurer’s Report – Jay Johnson will send the treasurer's report out separately. The issue of dry cleaning the uniforms was discussed and it was believed to be better to continue to have the boosters handle the cleaning using the Fair Share funds. A budget meeting to set the 2009-2010 budget will be scheduled. The budget is dependent on the number of band members expected.
IV. Fair Share – Wendy Daly will be emailing reminders regarding payment of classroom Fair Share, which is now due.
V. Operations Report – The report from Beverly Hockenberger was read to attendees by Jim Connor. Noreen Berger is lining up volunteers for auditions. Mr. Hunter has the hand-out for the auditions. Snacks will be provided and a parent reception set up for the auditions.
A CD/DVD table needs to be set up at the upcoming concert. Ushers are also needed. Beverly should handle.
The new student-parent orientation is scheduled at Enloe for May 11, 2009. A table for the band should be set up and manned.
VI. Ways and Means – Jim Connor reported that seven Enloe Band hats are still available for purchase.
The design for blankets was distributed and a blanket sample made available for viewing. A proposal was made to order 25 blankets. Orders for 12 blankets have already been received. Greg Turner made a motion to place an order for 25 blankets. Jay Johnson seconded the motion and a voice vote approved the motion.
Jim would like to engage marching band leadership in fund-raising activities such as selling Auto-Bell car wash certificates. A parent must be involved in any activity involving collection of monies. The ticket booth may be used during lunch, if available, for selling items. Other ideas included selling seat cushions at Enloe athletic events, upon approval of the athletic team. Jim will be contacting the leadership regarding these ideas by email. Reminder that all such activities must be under the auspices of the Enloe Band Boosters and Mr. Rice should review and sign off on any flyers placed around the school.
- Old Business:
Band Camp – The lanyards have been delivered for camp. Frostburg has forwarded a list of food choices for camp.
Nominating Committee – Rhonda Connor graciously stepped forward to chair a nomination committee which presented the following candidates:
President – Mary Ann Williams
VP Ways and Means – candidate still needed
VP Operations – Mary Grant
Treasurer – Jay Johnson
Secretary – Joanne Schmitt
Fair Share – Wendy Daly
Beverly Hockenberger will continue to handle hospitality matters.
A vote on the slate of candidates will take place at the May band boosters meeting. Nominations will remain open until that meeting. Please contact Rhonda Connor if you would like to add additional candidates, particularly for VP of Ways and Means.
Equipment Trailer – Greg Turner presented a report on the trailer. A trailer has been located for $1800-$2000. Issues regarding insurance and storage of the trailer were discussed. Mr. Hunter and Mr. Rice will review the storage of the trailer. A motion was made by Jim Connor to approve purchase of the trailer in an amount not to exceed $2000, including incidental costs of insurance, licensing, etc. Rhonda Connor seconded the motion. The motion was unanimously approved, pending approval by the administration of a storage spot on campus.
- New Business:
Storage in the band room - Old stadium blankets found in storage were distributed at the meeting to allow needed storage space for other items. Storage of boxes of stadium cushions was discussed. There are too many boxes and Mr. Hunter will ask the company sending them to stop for one year. If anyone has the ability to store some of the boxes, please let Mr. Hunter know.
Purchase of head set for band camp – Greg Turner made a motion to get a replacement head set for $275. Mary Ann Williams seconded the motion. A suggestion was made to investigate use of other funds for this purchase. Jim Connor will investigate and report back regarding this matter.
Water cooler needed – Greg Turner has donated a water cooler to replace a damaged cooler which needed to be replaced. Thank you, Greg!
The meeting was adjourned at 9 p.m.
Next month's meeting date: May 14, 2009, 7 p.m.
Submitted by,
Mary Grant
April 19, 2009
Enloe Band Booster Officer Contacts:
President, David Still - david.d.still@gmail.com
VP – Operations, Beverly Hockenberger – bmhcappeds@yahoo.com
VP - Fair Share, Wendy Daly – dalynews1@aol.com
VP - Ways & Means, Jim Connor - j_h_connor@yahoo.com
Treasurer, Jay Johnson - jayj99@gmail.com
Secretary, Joanne Schmitt – joanneschmitt@earthlink.net
http://enloeband.com
http://groups.yahoo.com/group/EnloeBandBoosters
http://groups.yahoo.com/group/EnloeMarchingBand
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