Enloe Band Booster Minutes
December 9, 2004
Meeting Called to Order at 7:08 PM
In Attendance:
Nancy Brenner, Beverly Hockenberger, David Hockenberger, Mr. Hunter, Jill Kirby,
Scott Kirby, Nancy McLean, Drew Morrison-Rowe, Sara Morrison-Rowe, Kaye Poole,
Doug Reeves, Chip Teeter, Susan Teeter
Secretary’s Report:
Minutes from November were accepted as is. A motion was made to accept the
minutes by David Hockenberger and seconded by Doug Reeves.
Correspondence – Jill has been in touch with the office about matching funds.
She has put the info in a notebook. Bottom line is that we bought gator for
$5776.90 and $2167.00 for the shed. Matching funds has not been easy. There
has been a lot of aggravation and she has had to be very persistent. They have
not made it easy and they have lots of hoops to go through. $3971.00 is coming
from matching funds. Jill had to present them with receipts. We now have to
wait until Jan. for a check.
Shed has been secured by company who secures the trailers for Wake Co. for $160.
Also it has been painted and stocked. There is a power source. Jill went to
central office to set up insurance. Everything is covered. Doug commented that
Jill worked hard and saved the Band Boosters thousands of dollars. Thank you
Jill for all of your hard work and persistence. Doug brought up the Jimmy V
golf cart incidence where someone fell off and was severely injured. We are
covered with the stipulation that it is not to be driven by children or off of
school property. Jill mentioned that there is now a cement curb that we have to
deal with. Chip said that a cement ramp found its way to the baseball field and
maybe one will find its way there.
Director’s Report:
Holiday concert is Friday night. It is Concert Band’s first performance.
Now is the time for all interested students to prepare for upcoming clinics,
which begin after the New Year.
- All District – auditions January 8 in Greensboro; clinic Jan. 28, 29 in
Asheboro. We will not provide transportation to the audition.
- UNC Clinic – Feb. 4, 5; application required (will be distributed next
week). This clinic will not require an overnight stay this year, and each
participant must arrange his/her own transportation.
- UNCG Clinic – Feb. 17-19; application required, audition on tape and mail.
- UNC Jazz Festival – Feb. TBA
- Honors Band – audition March 5; clinic April 22-24 in Greensboro.
-
New fundraiser idea he found at the convention – Umbrellas ($6.50 each) that
we can choose colors, name and emblem. We buy a large quantity and then sell
– no presales. (Similar to seat cushions). Seat cushions were given to us at
no charge – only cost is to announce advertisers. Profit margin on umbrellas
is high. Also, golf size umbrellas also available for $10-$12 and sell for $20.
Chip asked Mr. Hunter to send info to Debbie.
Treasurer’s Report
Scott commented that if we continue to accumulate funds in the account we can
lose our non profit status. He talked to his accountant and he told Scott that
it is highly unlikely but we can be questioned as to the accumulation of funds
without distribution or saving for a large item. Nancy Brenner stated that is
also an issue for PTSA organization.
Fair Share – no one at meeting to discuss
Ways and Means – We received $3000 scrip order for Dec.
Spring Rummage Sale – If group is interested, next step is to choose a date
and get permission to use school. Jill has a booklet from a friend to help run
a sale and deal with issues such as storage before the sale, pricing, theft
prevention, etc... We can combine with a bake sale and jazz concert. Household
goods only - no shoes or clothes. It was suggested that we advertise. Jill
will help and find a person to head it up. Nancy Brenner commented that we need
more than one person – pricing is a big job. Jill suggests we send an email
to Band Boosters to field interest. Mr. Hunter said May is out because of
exams. April 16 or 30 is best. Jill suggests April 16 and 30 as a rain date.
Nancy Brenner would be willing to co-chair a committee if she has help. Mr.
Hunter will go ahead and submit a facilities request to start at 7 and end at
noon. Doug suggested renting a truck or storage trailer to store goods before
the sale.
Spring Trip – Mr. Hunter ordered a piece that the kids will play. Mark
Camphouse recommended a motel and a rafting company. Mr. Hunter will send him a
gentle reminder to get motel and rafting company info to us. Mr. Hunter
suggested Drew do research on Radford Va to get additional info.
Old Business
Jill talked to Mr. Gardner about matching funds for shelves and uniforms. He
told her that shelves certainly, but uniforms do not qualify. Instruments will
have to be requested through 541 funds. Mr. Hunter was told that band gets
more than their share of 541 money. Proposal – list came to $23000 including
uniforms ($17000 from boosters and rest from 541). Priority 1 items came to
$8000.00 which includes pants, jackets, hats, shelves, 3 pairs marching symbols
($750). Priority 2 – 2 sousaphones ($3695 each), 2 marching baritones, 2
marching mellophones. Chip said someone asked him about the possibility of
getting new or replacement pit equipment. Mr. Hunter said that no new pit
equipment was being planned for, but new xylophone and vibes for inside are
Priority 3 items, because outside equipment is also used inside. New marimba
purchased recently for indoor use only was purchased with 541 money.
David wanted it clarified that the list does not qualify for matching funds.
Jill confirmed that it does not but we can possibly get 541 money.
Drew wants to set aside 2 Saturdays in January to install shelves. Mr. Hunter
is available 1/22. He will submit facility request for that day from 8 to 5.
Also, he is available Feb. 26. Jill suggests maybe getting pizza. Chip
suggests shopping ahead of time. Drew will organize a work crew. Jill suggests
Drew take over the matching funds from Jill for shelves – she will provide
names for him.
Mike is in favor of spending money – we have money so why not use it. We have
funds available and we are getting $4000.00 from Wake Co. We are adding new
fundraisers. Doug suggests doing it in 2 phases. That way you give everyone a
chance to speak up and also, you give the impression that it was well thought
out and we are not spending hastily. David said that it was brought up at last
month’s meeting and that Chip sent email giving everyone opportunity to
comment or attend tonight’s meeting. David also mentioned that there will be
a large expense if we do off site band camp. Mr. Hunter would like to see
uniform expenditure approved ASAP so the order can be placed in January. Even
then, we would be pushing it to get in time for band season. Chip commented
that he has problem with the term “hoardâ€. If people went back 5 years and
looked at books there was nothing – we lived year to year. Drew move that we
buy uniforms and spend $1500 for shelving. Motion is withdrawn and Drew made
another motion to ok entire priority 1 items. David seconded. Motion passed to
spend money on priority one items. David would like to see in the next month or
two the priority 2 items in order as far as timing. Chip asked about the need
for extra sousaphones. Mr. Hunter is expecting a larger marching band and he
is strongly encouraging (just short of enforcing) participation. Also, since he
is helping at Ligon and Carnage, he is expecting large numbers from that.
Beverly asked about turn around time on sousaphones. Mr. Hunter said at least 2
months. He would like to order by March. David suggests earmarking Feb.
meeting to discuss next items on priority list. Agenda item for Feb. will be
discussion of (new) priority 1 items.
Beverly asked where this extra money came from. Chip answered that it is from
fair share. Before fair share, the only income was from fund raising. During
the first year fair share was discussed, they took budget and figured that only
a certain percent would pay. Classroom Fair share was lowered based on our
enforcement policy so we had more participation. All this consideration needs
to go into budget process. Budget process needs to start in March for Marching
Band because packets will need to go out sooner this year. Drew and David
volunteered to be on budget committee.
Barbara Risman has volunteered to take on the Marching Band survey and use her
professional skills. She has solicited input by the middle of January.
No volunteers yet to be part of the nominating committee. Jill volunteered to
start process on committee chairs. Nancy Brenner volunteered to take on the
process for officers.
New Business:
Joe Hart asked Jill to bring up the fact that he is trying to sell a trailer and
that he may be willing to donate to us. Jill passed around a picture. He is
willing to bring it by to show us. We need a large pick up truck to pull it.
That might be an issue, also, insurance and storage is an issue. David asked
about the price difference in the 17 foot we had for the parade and the 27 ft.
Chip said they are the same price. Nancy McLean suggested we accept it as a
donation and sell it.
Doug made a motion to adjourn. Seconded by Nancy Brenner. Meeting adjourned at
8:35 PM.
Next Band Booster Meeting is Thursday, January 13, 2005 in the band room.