Enloe Band Booster Minutes – January 2008
Meeting date: January 10, 2008
Location: Enloe High School
Attendees: Lynn Condreay, Sara Morrison-Rowe, Patricia Fleggas, Liz
Scott, Rhonda Connor, Beverly Hockenberger, Kaye Poole, Jay Johnson,
Ron Scott, Robert Hunter, Susan Siphers, Katie Dunn, Jeanne Marlowe
Meeting called to order at 7:10 pm by President Ron Scott
I. Minutes of the December 13, 2007 meeting.
One attendee's name, Annabella A. George was inadvertently left out
of the minutes. Rhonda Connor made a motion to approve the minutes
as submitted and amended with the attendee's name from the December
meeting. Susan Siphers seconded the motion and by unanimous vote the
minutes were approved.
II. Band Director's Report- Robert C. Hunter
Mr. Hunter reported that 18 Enloe students made All District Band.
He stated that the holiday concert went well and the CD's from the
concert have been received. Students can pick them up from Mr.
Hunter. Mr. Hunter reported that the Wind Ensemble and the Symphonic
Band are getting ready for the upcoming Concert Festival at Holly
Springs High School. Although the date is not final, Mr. Hunter
stated that he is requesting Enloe be placed on the schedule for
Wednesday, March 12 since there are band students participating in
the Chorus trip to New York who will not return until March 11. The
bands are working on the Overture to "Candide" and Eric Whitacre's
Equus. Mr. Hunter stated that the woodwind class continues to make
great progress. He reported they are currently working on the
Marriage of Figaro which he remarked was "tough music", but this
exceptional woodwind class could handle. The jazz combo, Mr. Hunter
reported, was accepting gigs and they have already played four or
five.
Mr. Hunter reported that he is already thinking about and looking
forward to Marching Band next year. He stated that the brass class
has a large number of freshmen and many will be in marching band and
they can now really play. Mr. Hunter reported that the separate
woodwinds and brass classes have really been successful and he has
seen the benefits of the extra instruction. All percussionists,
including the drum line, will be in a separate percussion class next
year. Mr. Hunter stated that since we have old drum line equipment,
rather than sell the equipment, he would prefer to keep this
equipment for the percussion class. He also stated that we will need
extra percussion equipment when more marchers perform in parades. He
reported that the main costs for maintenance for the drums would be
new heads. Ron asked if we need to get new drum carriers. Mr.
Hunter said he doesn't anticipate great expenses in maintenance and
there was no need to order now, but perhaps in May or June.
Mr. Hunter reported that the seniors received the new four-year pins
this week. He thought that most had gotten their pins in class.
III. Treasurer's report: Patricia Fleggas
TREASURER'S REPORT
Enloe Band Boosters
January 10, 2008
AUDIT OF FISCAL YEAR 2005 RECORDS:
Keila Keadle is currently working on the audit of Fiscal Year
2005.
NC SALES TAX REFUND REQUEST FOR 2004:
Jay Johnson has filed the refund request for 2004 and will
begin working on 2005. A special thank you goes out to Jay for
spending a good part of his Christmas vacation completing the 2004
return and filing it before the end of the year.
RITA GOODMAN SCHOLARSHIP FUND ACCOUNT:
As of January 9, 2008, we have $5,722.42 in one of their
Mutual Fund Accounts (Ultra Short-term Income-Inv.).
FUNDS STATUS:
First Citizens Account Balances per First Citizens as of January 9,
2008:
Checking Account (Business Quest)
$ 15,464.85**
Savings Accounts $
20,178.22
TOTAL $ 35,643.07
**Note: $5,637.63 in payments have not cleared as of this date.
Available funds in the checking account total $9,827.22, leaving a
total funds balance of $30,005.44.
ITEMS OF NOTE:
Classroom Fair Share/ Classroom Budget:
Through December 31, 2007, we have a carryover of approximately
$6,000 of fair share earnings from Marching Band students. Of this
$6,000, approximately $4,000 will be applied to classroom fair
share. Therefore, when looking at the budget for classroom expenses,
we already have around 1/3 ($4,000/$11,600) of the $95 fair share per
student included in the $30,005 total fund balance from above.
As is evident from this, we have a substantial carryover amount of
fair share earnings both from Marching Band and Classroom Fair
Share. Liz Scott, Jay Johnson, and I have not had the opportunity to
meet yet but plan to do so in the next two weeks to devise a method
for tracking these amounts. It is imperative that we, as an
organization, do not spend funds appropriated for future fiscal years.
Pre-Budget Meeting:
Ron Scott, Mr. Hunter, Jay Johnson and I will be meeting
within the next two months to go over the actual vs. budgeted
expenses for the current fiscal year. By then Marching Band expenses
should be finalized and we can get a better handle on the budget
needs for next fiscal year.
"Brass for Cash" Fundraiser:
To date we have received $261.65 in donations.
ITEMS FOR DISCUSSION:
Status of Old Drums:
Mr. Hunter has suggested that we keep the old drums rather
than selling them because he plans to add a percussion class to the
academic schedule next year. This presents a few questions in
looking at the budget for next year. Will this class be required of
all MB drumline participants and will any additional equipment be
needed?
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Patricia also reported that Band Boosters have not filed a sales tax
refund in over 20 years. Jay Johnson will continue to work on 2005
and 2006 to recoup additional money.
Susan Siphers reported that the cleaning cost for uniforms was
$1,020. It had been estimated that two full cleanings would be
needed, but this past season we actually did 1 and ½ cleanings since
only the pants needed cleaning one of the times. Susan stated that we
probably need to put about $2,000 in the budget for uniform cleaning
next year.
Ron led a discussion about setting up a policy to match up invoices
with items received to get an even tighter handle on money spent.
One area of confusion with invoices occurred with maintenance costs.
Mr. Hunter remarked that this past season, the band spent less than
budgeted for costumes and more than budgeted for flags. He explained
that they purchased flags for the first time that we will continue to
use in future parades. The flags purchased this year were all solid
flags that can be reused. He stated that some bands resell their
specialty flags. Katie Dunn stated we could stitch designs on top of
the solid flags to incorporate special themes.
IV. Operations Report – Beverly Hockenberger
Beverly stated that she had nothing to report. Sarah Morrison-Rowe
asked if we needed a truck for Festival. Mr. Hunter stated that we
do not need a truck. He stated that the Wind Ensemble does not
perform until that night. Mr. Hunter stated that he hoped parents
would attend, so the evening performers could ride with their
parents. He stated that the Symphonic band will take the bus to
Festival.
V. Ways and Means
Lynn Condreay reported on the status of fundraisers. She stated that
grocery card sales were continuing. Kaye Poole, who handles the
grocery cards, stated that sales have not dropped off; they continue
to average $25-26 thousand per month. Lynn stated that we still have
slots open to volunteer to sell donuts. Please contact Lynn Condreay
if you can volunteer. Opportunities to earn money by working at the
Durham Bulls games will continue again in the spring.
The next fundraising event will be held on January 30, 2008 at the
California Pizza Kitchen at Triangle Towne Center. The restaurant
has agreed to give 20% of their sales that night to Enloe Band
Boosters. Participants will need a special coupon to take to the
restaurant. The coupon will be sent out prior to the event. Lynn
stated that she would like to tie the dinners out to special events
at the school.
VI. Fair Share – Liz Scott
Liz Scott reported that six families have still not paid their fair
share amount that was due in November. $1128 is still due. It was
brought up that the Jazz ensemble is not requested to pay the fair
share since they have minimal expenses. Mr. Hunter uses school money
to pay their expenses.
VII. Old Business:
Mr. Hunter stated that he will be meeting with David on January 11 to
look into the field orientation to determine if scaffolding is needed
or not needed.
VIII. New Business:
This year's open house for magnet schools is January 30, 2008. It
was asked if someone could have a table at the open house to answer
questions from prospective band students and parents. Beverly
Hockenberger volunteered to handle the table at the open house.
Ron stated that he continues to address questions about a marching
band video for this year. He stated that he recently received five e-
mails regarding the video. Drew Morrison-Rowe has agreed to head up
the project of making the DVD. Ron remarked that help is needed from
Mr. Hunter or Mr. Rice to talk with Enloe's video department. The
video will be made using the seniors DVD and other pictures and
videos. We really need parents/students to send in their videos and
pictures. Costs for the DVD/CD were not known at this time.
Mr. Hunter requested that we send him exactly what we want done for
the video and he will contact teachers at Enloe in the video
program. Ron stated that we would like this to become an on-going
collaboration between the band program and video program at Enloe.
In the past, various parents have done the work or arranged for a
professional to do the work.
Ron pointed out that the number of volunteers is getting smaller and
we need to increase that number. Mr. Hunter suggested that we have
two large semi-annual meetings where parents are asked to come twice
per year. Volunteers are especially needed who will take a
management role.
Away band camp:
It was reported that a bus contract has not been secured, but is
expected to be completed in January. Rhonda Connor stated that she
and Lorraine Johnson met regarding band camp to review previous rules
and other documents. They will put their thoughts on paper and then
open to others for suggestions. Mr. Hunter remarked that Frostburg
sent the Enloe Band program a Christmas card.
Ron is reviewing the budget related to transportation. Has sent e-
mails to other bands that have attended Frostburg in the past, but
has not yet heard from them. Frostburg has stated they will help
organize a social between our band and the other band attending at
the same time.
It was reported that guidelines for chaperones at the away camp are
being reviewed. The Wake County School system is working on a
document regarding chaperones and will send the guidelines when the
document becomes official.
A motion was made by Susan Siphers to adjourn the meeting; the motion
was seconded by Liz Scott and the vote carried unanimously. The
meeting was adjourned at 8:28 pm.
The next meeting is scheduled for February 14, 2008 at 7:00pm at
Enloe in the band room.