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Enloe Band Booster Minutes-June 2008
Enloe Band Booster Minutes – June 2008
Meeting date: June 12, 2008
Location: Enloe High School
Attendees: Joanne Schmitt, Rachel Rowe, Drew Morrison-Rowe, Kaye
Poole, Rhonda Connor, Anabella George, Jim Connor, Lorraine Johnson,
Jay Johnson, Liz Scott, Ron Scott, David D. Still, Mary Grant, Wendy
& Steve Daly, Robert C. Hunter, June Braden, Sara Morrison-Rowe,
David Hockenberger, Beverly Hockenberger, Jeanne Marlowe
Meeting called to order at 7:07 pm by President Ron Scott
I. Minutes of the May 8, 2008 meeting –A motion was made by Drew
Morrison-Rowe and seconded by Liz Scott with a unanimous vote to
approve the minutes.
II. Treasurer's report presented by Ron Scott for Patricia
Fleggas.
TREASURER'S REPORT
Enloe Band Boosters
June 12, 2008
AUDIT OF FISCAL YEAR 2006/2007 RECORDS:
Keila Keadle has agreed to perform the audit and will begin
the last week in June. After completion of this audit, she will
audit the 2007/2008 records. Keila would not accept payment for the
2005/2006 audit but graciously accepted a $250 donation to the
Athletic Boosters Bus Fund in her honor. She is treasurer of that
organization.
NC SALES TAX REFUND REQUEST FOR 2006/2007:
Jay Johnson has agreed to complete the refund requests for
this period which, when completed, will catch us up to the current
year.
RITA GOODMAN SCHOLARSHIP FUND ACCOUNT:
As of June 3, 2008, we have $5,340.83 in one of their Mutual
Fund Accounts (Ultra Short-term Income-Inv.). We redeemed shares in
the amount of $500.00 for the scholarship given to Ted Oliver at the
Awards Banquet.
FUNDS STATUS:
First Citizens Account Balances per First Citizens as of June 11,
2008:
Checking Account (Business Quest)
$ 26,662.34**
Savings Account $ 20,194.99
TOTAL $ 46,857.33
**Note: $2,414.75 in payments have not cleared as of this date.
Available funds in the checking account total $24,247.59, leaving a
total funds balance of $44,442.58. This balance includes $7,734.75
in Band Camp payments and approximately $9,000 in Fair Share
carryover to 2008/2009.
ITEMS OF NOTE:
Pre-Payment of 2008/2009 Budgeted Expenses:
The following 2008 Marching Band expenses have been paid from
the current fiscal year account: $1,500 to Brian McCune (one half of
his arrangement fee), $100.00 to Ashley Spears and $75.00 to Courtney
Greer for MB Guard Auditions.
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Ron requested that a note be sent to the family of Rita Goodman
regarding this year's recipient of the Rita Goodman Scholarship. Ted
Oliver was awarded the scholarship this year.
III. Band Director's Report
Mr. Hunter had nothing to report. A question was asked about
the need for a new vibraphone. Mr. Hunter stated that he had gotten
approval from the county for a new vibraphone.
IV. Operations Report – Beverly Hockenberger
Beverly reported that the alumnae band concert went well. She asked
Mr. Hunter if the concert etiquette seemed better this time and he
said that it did go well. It was reported that some reminders did
have to be given about flash photography. Mr. Hunter reported that
he liked the format of having two nights of concerts. He stated that
the bands were able to play more music. Mr. Hunter stated that next
year the concert will be on a Saturday and the dress rehearsal would
be held on Friday night. The Monday after Memorial Day will be the
Concert Band's end of year program. He would like to have the
alumnae join again next year and expects that a Saturday date would
allow more alumnae to participate. Mr. Hunter reported that the
guest conductor was very complimentary.
Lorraine Johnson is going to head up getting box lunches for the
family night on August 22, also the night of the Silent Auction.
Noreen Berger is going to be the volunteer coordinator for 2008-
2009. Laurie Smith has volunteered to do the car wash and the
discount book sales.
V. Ways and Means – Jim Connor
Jim said we are still looking for donations for the auction. Mary
Grant asked that if you are planning to donate something for the
auction, please let her know as soon as possible. A running list is
being kept. It was mentioned that more needs to be done to recruit
rookie parents to donate items.
Jim hopes to have at the next meeting a calendar published of
fundraising events for 2008-2009. Annabella stated that fruit sale
forms will be handed out during marching band camp.
Ron reported that the drum covers have been ordered and will be
available to take to the away band camp. He recommended
JourneyEd.com which is available to nonprofits to order software at a
reduced cost.
VI. Fair Share – Liz Scott
Liz reported that the school office has taken over trying to collect
delinquent band fees.
Wendy stated that she has received the marching band fair share
contracts from 75 band students. Her roster included all returning
students and new students who signed up for next year. Currently
there are 95 band members who signed up, including the eight guard
members.
Mary Grant suggested that we do more in advance to let prospective
band members know what it is expected of members. Some freshmen
parents indicated that they had already made commitments for their
children during August that could not be changed. There were
concerns from parents about homework being compromised by all the
time spent in band practice. Mr. Hunter recommended that upper
classmen could hold Monday afternoons as study sessions to help
freshmen with homework.
David Still suggested that we put together a work group next year to
address the concerns parents have about the commitment and time
issues related to marching band. Mr. Hunter pointed out that the
socialization positives should be stressed and that band students are
top students and provide a great peer group.
Rachel Rowe, rising Senior, stated that she would be willing to be
the "Band Momma." October 24, 2008 is Eighth Grade night and would
provide a great opportunity to have a band parent portion to promote
the band.
Rachel Rowe recommended having Friday afternoon as a study group
since students are here anyway for ball games.
VI. Old Business:
Beverly had a question about the breakfast sign that Lynn
offered to provide if approved by Matt Rice. No one had an answer
about this tonight. Ron suggested that something be put together so
that doughnuts could be pre-ordered for office meetings.
.
VII. New Business:
Away Band Camp
Handbook - Rhonda Connor read the current wording from the away band
camp handbook for administering over-the-counter medicines. The
current wording is "If you dispense over-the-counter medicine, then
enter the student's name, complaint, treatment; including name of
medicine, dosage, and date/time administered, and your initials on
the medical log form." She suggested that the wording be changed to
not require that all distribution of over-the-counter medicine be
logged. Ron stated that we needed to first check the band boosters'
insurance policies before a change is made in this policy.
Rhonda made a motion to change the medication administration policy
to state:
"Over the counter medication can be administered on an as needed
basis. If a log book is available it is suggested that you record
the date/time and dosage in a medical log. (This applies to OTC's
like Tylenol, Advil, and Benadryl types of medicines.)"
David Still seconded the motion. A vote was held for the change.
The original vote was tied 9 for and 9 against. Additional
discussion was held and a second vote was taken. There were 9 votes
for the change in medication administration policy and 11 votes
against. The motion did not pass.
Rhonda proposed that we order lanyards with the zippered pouch as we
did last year. She also proposed that we add the lanyards to the
uniform fee in 2009. The approximate total cost is $250. She made a
motion to buy the lanyards, Drew Morrison-Rowe seconded the motion.
The motion passed by a unanimous vote to buy 100 lanyards at
approximately $2.50 each.
Rhonda Connor made a motion to adjourn the meeting. David
Hockenberger seconded the motion. By unanimous vote the meeting was
adjourned.
The meeting was adjourned at 8:26 pm.
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