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Enloe Band Booster Minutes-June 2009
Enloe Band Booster Minutes – June 11, 2009
Meeting date: June 11, 2009
Location: Enloe High School Band Room
Attendees: Rhonda Connor, Wendy Daly, Mary Grant, Greg Turner, Mary Ann Williams, Denise Scholl, Carol Jacobson, Beverly Hockenberger, David Hockenberger, Noreen Berger, Robert Hunter, Matt Rice
Meeting called to order at 7:05 pm. by President-elect, Mary Ann Williams
- Minutes of the May meeting – The minutes of the previous meeting were reviewed. Motion to approve minutes by Rhonda Connor, seconded by Mary Grant. No revisions were suggestion and the minutes were approved.
- Band Director’s Report
A. Mr. Hunter discussed the sectionals schedule for the fall. Monday sectionals instead of Wednesday sectionals are being considered in light of the new early release Wednesday schedule. Mr. Hunter will complete the review of the situation and let everyone know as soon as possible.
B. Mr. Hunter has reviewed the cost and value of having CD's professionally made of concert performances. Although the value of the CD's as a keepsake was acknowledged, in view of the cost and that there has been a significant loss suffered in the sales of the CD's, any CD's made for the next year will be prepared in-house by the tech department or by parents.
C. Preparations for the marching band show are progressing. A new drill instructor, Mike Gillepsie, has been hired. Mike will be present at pre-camp and away camp. It is believed that this position is not needed after that time and money can be saved by ending the drill instructor position after away camp. The drill instructor will be teaching a new marching technique, approved by Mr. Hunter and the leadership team. The goal is to learn all of the drill at away camp this year.
III. Treasurer’s Report – Jay Johnson submitted a treasurer's report, attached hereto.
IV. Fair Share
A. Classroom Fair Share - Wendy Daly still has 22 students owing classroom fair share. However, it has been determined that the classroom fair share due cannot be put on the fees and fines list through the school. The school can only hold students liable for fees run through the school, not independent organizations like the band boosters. Moreover, the classroom fair share is primarily a contribution, not a fee.
Mr. Hunter and Jay Johnson, the treasurer, are working on a revised plan for classroom fair share. The purpose of the revised plan will be to put money in the budget for fair share through fund raising, rather than a set fee. The goal will be to get students involved in fund raising. If any band booster parents have suggestions for classroom fair share, they may send an email to Mr. Hunter. It is hoped that a new plan can be put in place by fall.
B. Marching Band - 52 contracts have been received so far for marching band.
V. Marching Band Secretary Update – Of 6 non-freshman rookies signed up this spring, only one has sent in forms. Of 30 freshman rookies, 20 have sent in forms or contacted the marching band secretary. Of 60 returning instrumentalists, only 34 have sent in forms or contacted the marching band secretary. Of 12 color guard, only 3 have sent forms or contacted the marching band secretary.
Mr. Hunter suggested that the band leadership team contact the students who have not sent in their information to expedite determination of a final number of marchers so the drill can be written for the show. The show cannot be written until the numbers are final. It was decided to send emails to the Yahoo groups that all forms are expected by June 30, so a final number can be obtained. Mr. Hunter will be forwarding the roster to the leadership so they can make calls to the students in their sections. Contracts and deposits should be in to Wendy Daly and other forms to Mary Grant by June 30. (Note the actual due date was June 1, 2009). Parents should contact Wendy or Mary if this is not possible. Delay in sending in their information may result in a student being left out of the show, as the show cannot be rewritten to accommodate changes in the numbers.
VI. Operations Report – The gator needs to be serviced. The hope is that the trailer will be available prior to the time the gator needs to be taken for service.
VII. Ways and Means – No report.
VIII. Old Business:
Band Camp – The other band will not be at Frostburg again this year. Plans are proceeding for band camp.
Parent/Chaperone Meeting – There will be meeting in the Media Center July 7, 2009, at 7 pm. Computer access will be available for signing up as a volunteer. Please park in front near the media center and enter through the front of the building rather than through the door near the band room.
IX. New Business:
A. A proposal was made to provide financial aid for qualified rising ninth graders only in one-half the amount of fair share due. Returning band members are deemed to know about fund raising. The treasurer, fair share coordinator and the president review and decide on the financial aid forms.
Discussion was had on the issue of financial aid. Mr. Hunter is opposed to financial aid since it requires the other band members to pay for the student receiving the aid. A second proposal was made that a deferment of the fair share be offered to deserving students which would give them a chance to earn the fair share owed with fund raising throughout the year.
A motion was made by Greg Turner as follows:
“We will offer to rookies upon request and upon presentation of sufficient documentation a deferment of up to half the amount due for marching band fair share with the deferment amount to be paid back by the end of the school year.”
The motion was seconded by Carol Jacobson and the motion passed with one opposed.
B. There will not be a booster meeting in August. Any business that needs to be taken care of may be handled at the parent night in August.
C. The previous Board was thanked for their service.
The meeting was adjourned at 8:15 p.m.
Next month's meeting date: September 10, 2009, 7 p.m.
Submitted by,
Mary Grant
June 12, 2009
Enloe Band Booster Officer Contacts:
President-elect, Mary Ann Williams – maryann422@gmail.com
VP – Operations-elect, Mary Grant – mgrant2@nc.rr.com
VP - Fair Share, Wendy Daly – wsdaly@yahoo.com
VP - Ways & Means-elect, Brent Carter – bcarter81@bellsouth.net
Treasurer, Jay Johnson - jayj99@gmail.com
Secretary, Joanne Schmitt – joanneschmitt@earthlink.net
Band Director, Robert C. Hunter – rchunter@wcpss.net
http://enloeband.com
http://groups.yahoo.com/group/EnloeBandBoosters
http://groups.yahoo.com/group/EnloeMarchingBand
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