May 26, 2004
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*Attending*: Sarah Beall, Nancy Brenner, Angela Evans, Speros Fleggas,
Beverly Hockenberger, David Hockenberger, Debbie Hostetter, Robert
Hunter, Mike Johnson, Jill Kirby, Martha Kohler, Bob Marks, Pegi Marks,
Nancy McLean, Judy Melton, Drew Morrison-Rowe, Kaye Poole, Cynthia Rohm,
Ida Smoak, Chip Teeter, Susan Teeter, Terry Wetzel, Rebecca Whetten,
Bill Willis, and Deb Willis
*Call to order:* President Chip Teeter called the meeting to order at
7:15 p.m. The meeting was preceded by a special meeting for the parents
of incoming band students.
*Minutes: *Chip asked for corrections to the minutes from the April
meeting, which were distributed via email. None were noted. A motion was
made by Jill Kirby and seconded by Susan Teeter to approve the minutes.
Correspondence for this month included several emails regarding payment
of outstanding marching band fees. Paper copies of such have been added
to the band file.
*Treasurer’s Report/Fair Share:*
-A detailed report was distributed by Mike Johnson.
-Mike reported that our year to date total income is approximately
$122,000, and year to date total expenditures are approximately
$117,000. Our total cash assets are currently approximately $43,000.
Terry Wetzel indicated the need to decrease our projected income from
fruit sales for next year.
-The Fair Share report was provided by Chip Teeter in the absence of
Nancy Molin, who was ill. Currently, four students still owe money for
marching band fees for the past season. Those names have now been turned
over to Wake County’s list of students with outstanding fees. Nancy has
contacted each of these families with the details. Reminders to those
who still who classroom fair share money will be mailed out later this
week. Mr. Hunter will contact Mr. Gardner regarding the possibility of
denying parking privileges and off-campus lunch privileges to students
not paying fees.
*Ways and Means*:
-Terry Wetzel reported that fruit delivery for next year would be
Saturday, December 4. This year we will also be offering eight-pound
bags of fruit in addition to our usual selections. Tentative schedule
for fruit sale is for fruit money to be due on Tuesday, October 5, with
Marching Band Fair Share fees being due on November 1.
-Kaye Poole is getting together information for the Script passive
fundraiser for the coming year.
-Terry Wetzel has prepared a grant application for Wal-Mart.
-Debbie Hostetter reported that we still have ten candy boxes left.
-Kaye Poole reported that she has five more Krispy Kreme cards for sale. **
* *
*President’s Report:*
-Chip reported that the budget meeting was held, and the consensus was
to not increase Marching Band Fair Share fees for next year, but to
leave it the same as last year at $375 per student. Classroom Fair Share
fees will be dropped from $100 to $75. Marching Band expenses are
actually increasing due to instructional expenses, but we will be
trimming budgeted expenses with regard to equipment and charter buses to
the Croatan contest, as we will not be participating in that this year.
(Marching Band Camp Part II will be held this year at Enloe instead.)
Contests next year will be at Garner, Fuquay-Varina, Sanderson, and
Cary, with dates included in the Marching Band information packet being
mailed out in a few days. The Fair Share Policy Review Committee will be
meeting over the summer to review the policy.
-Chip distributed a copy of a Financial Agreement to be included in
Marching Band packets. Some suggestions were made for Chip to include.
-Chip reminded everyone that meetings next year will be on the second
Thursday of each month, with the exception of November 11, which is
Veteran’s Day. The July meeting, which is always a small meeting focused
at getting Marching Band started, is tentatively scheduled for July 15.
Details will be forthcoming on that.
-Chip reported that the slate of officers presented last month by the
Nominating Committee had been published in the minutes, with the appeal
for anyone interested in serving to notify Judy Melton or himself. Thank
to the Nom Comm for all of their hard work on this. As a result of a
couple contacts made after the posting of the minutes, the following
modified slate was presented: Pres-Chip Teeter, VP Operations-Drew
Morrison-Rowe, VP Ways and Means-Debbie Hostetter, Secretary-Susan
Teeter, Treasurer-Mike Johnson. A motion was made by Terry Wetzel and
seconded by Pegi Marks to accept the slate. Chip reminded current
officers that their commitment continues through June 30.
-Chip called on Bob and Pegi Marks to report on the Marching Band
Wrap-up. This was done in the form on an on-line survey, with 49
students responding. Responses indicated it was an opportunity for
students to be constructive. Anyone wishing a copy should send email to
Bob at rmarks@... <mailto:rmarks@...> . A huge thank you to
Bob for all of his work on this.
-We are still waiting for a response to our request for reimbursement on
the $850 bus expense for transporting students to Festival. This was an
unexpected expense due to lack of drivers.
-Chip indicated the by-laws still need to be examined and updated.
Anyone willing to work on this over the summer should contact Chris or
Kaye Poole at kpoole@... <mailto:kpoole@...> or
eatsquid@... <mailto:eatsquid@...>
*New Business*: Mr. Hunter requested $1500 to purchase drums, including
an additional snare, a fifth bass drum, and an additional set of quints.
A motion was made by Debbie Hostetter and seconded by Terry Wetzel that
the expenditure be approved.
*Adjournment:* A motion was made by Terry Wetzel and seconded by Pegi
Marks that the meeting be adjourned at 8:45 pm.
Respectfully submitted,
Judy Melton
Band Boosters Secretary