Enloe Band Booster Minutes – May 2008
Meeting date: May 8, 2008
Location: Enloe High School
Attendees: Wendy Daly, Denise Scholl, Alice Zuber, Joanne Schmitt,
Lynn Condreay, Ashley Spears, Anabella George, Mary Grant, Liz Scott,
Ron Scott, Susan Siphers, Patricia Fleggas, Drew Morrison-Rowe, Jay
Johnson, Jim Connor, Rhonda Connor, Beverly Hockenberger, Mary Still,
David D. Still, Ruth Bromer, Robert C. Hunter, Matt Rice, Jeanne
Marlowe
Meeting called to order at 7:40 pm by President Ron Scott
I. Minutes of the April 10, 2008 meeting
One correction was requested on Page 4 of the April 2008 minutes.
The last sentence in the third paragraph of Section IV should
read: "It was suggested that a freshman parent help organize the
orientation." David Still made a motion to accept the April 2008
minutes as amended. Lynn Condreay seconded the motion and the motion
carried unanimously.
II Band Director's Report- Robert C. Hunter
Mr. Hunter introduced the new color guard instructor, a Wakefield
graduate who has a strong dance background - Ashley Spears. He
reported that 47 new students auditioned for band.
III. Treasurer's report: Patricia Fleggas
TREASURER'S REPORT
Enloe Band Boosters
May 8, 2008
NC SALES TAX REFUND REQUEST:
Jay Johnson has filed for the following refunds of sales
tax: $523.21 for July– Dec. 2005 and $1,262.96 for Jan.–June 2006.
RITA GOODMAN SCHOLARSHIP FUND ACCOUNT:
As of May 6, 2008, we have $5,814.43 in one of their Mutual
Fund Accounts (Ultra Short-term Income-Inv.).
FUNDS STATUS:
First Citizens Account Balances per First Citizens as of May 7, 2008:
Checking Account (Business Quest)
$ 7,050.76**
Savings Account $ 20,191.57
TOTAL $ 27,242.33
**Note: $2,002.00 in payments has not cleared as of this date.
Available funds in the checking account total $ 5,048.76, leaving a
total funds balance of $25,240.33. We have $17,600.00 in grocery card
orders to be deposited within the next five weeks.
ITEMS OF NOTE:
Budget Meeting:
A pre-budget meeting was held on May 5, 2008, at which a
preliminary budget was prepared based on Mr. Hunter's requests for
the 2008/2009 fiscal year. The actual budget meeting was held just
prior to the regular Booster's meeting tonight, with a proposed
budget to be presented for approval.
Donation Pending:
We received a letter from the GE Foundation requesting
confirmation of a $25 gift from Leonard Kochuk, which they will
match. We should receive the $25 match by August 31, 2008.
One-Time Extra Harris Teeter Order:
In addition to the regular end of the month grocery order, we
ordered $7,000.00 additional Harris Teeter cards. We received a
commitment from those ordering that the cards would be paid in full
by June 15, 2008, if not earlier. This order was approved at the
last meeting as a way to help boost fair share accounts for the
upcoming payments due for Marching Band.
IV. Operations Report – Beverly Hockenberger
Beverly asked if we needed to secure people to man the doors at
concerts. Mr. Hunter replied that student marshals are available to
hand out programs at concerts. He requested that Band Boosters
recruit two to four adults per concert to man the doors so that
people do not go in during performances. These adults would also
help maintain concert etiquette with reminders about cell phones,
pagers, alarms, etc.
New student orientation is scheduled for Tuesday May 27, 2008. Barb
Marley is still looking for someone to take charge of the student/new
family orientation beginning at 6:30pm until about 8:30pm. Please
call Barb if you can help with this.
Ruth Bromer reported that achievement ribbons would be given to
students at the banquet on May 30. She requested that students list
their achievements on the forms available in the band room, so
ribbons can be ordered. She requested that the forms be put in the
lock box or given to Carlie Huberman.
Reminder: The end of year banquet is for every band student.
Symphonic band members who will have their concert on May 29 should
return on May 30 to attend the banquet.
V. Ways and Means – Lynn Condreay
Lynn Condreay reported that over $8000 was earned by Band Boosters
members though fundraisers held this year. The doughnut/breakfast
sales will continue through the end of the year and will go on all
year next school year instead of half of the year.
Beverly Hockenberger shared an observation she made at another school
where they advertised the breakfast sales by putting out a sign the
day before the sale. Mr. Rice will check with administration to see
if posting the sign will be approved. If approved, Lynn Condreay
stated that she would take care of getting the sign.
Lynn reported that the Durham Bulls season started with a bang, those
who worked the first game brought in about $1900. She reported that
last year over $5900 was raised through the Durham Bulls concession
stand. Lynn stated that because our students have done such a great
job, the Durham Bulls have allowed us to have students as young as 14
work the concession stand. She reported that Enloe Band Boosters
members are working every weekend through July. Lynn stated that we
might look at working on Thursday nights next year. She remarked
that we have room to expand next year if other families are
interested.
Lynn reminded all families who have been working the Bulls' games
that the potluck supper at Lynn's house is scheduled for June 18,
2008.
Anabella George will be heading up the fruit sale this year. Lynn
stated there might be a possibility for on-line fruit sales this year.
Ron asked if we could talk to incoming families about working the RBC
center. It was stressed that this method of fundraising requires a
major commitment due to the large number of events. Denise Scholl
stated that she would look into the RBC fundraisers.
VI. Fair Share – Liz Scott reported that we still have several
people who need to pay classroom fair share. The names of students
who still owe fair share are posted in the band classroom. Liz
stated that 56 people have yet to pay with about $5000 left to
collect.
VII. Old Business:
Slate of officers for Band Booster Board for 2008-09.
The following candidates were posted on the Yahoo Band Groups website:
David Still – President
Jay Johnson - Treasurer
Beverly Hockenberger – Operations
Jim Connor – Ways and Means
Joanne Schmitt - Secretary
Liz made a motion to approve the slate of officers. Lynn Condreay
seconded the motion. By unanimous vote, the slate of officers
presented for the 2008-2009 school year was approved.
Liz presented a new written fair share policy. The revised policy
was posted on the Yahoo Bands website. Liz pointed out the issues
that have been changed. First, the revised policy would allow the
classroom fair share to be rolled over to the next year. Second, the
marching band fair share would not be limited to a one-year roll
over. Third, any funds that remain at graduation would revert to the
general fund instead of being allowed to be deeded to a named student.
A discussion was held on when these changes should go into effect.
During the discussion it was pointed out that some people would like
to be able to deed to freshmen, sophomore or junior band students.
It was suggested that we only allow seniors to deed to an
underclassman if the request is made in writing to the Band Booster's
Board and the Board approves the request.
Mr. Rice asked for an explanation of item #5 in the revised fair
share policy, which states that students are not allowed to continue
in the current year if their fair share portion is not paid. Mr.
Rice will check to make sure this clause in the contract is OK with
the administration.
David Still made a motion that the proposed fair share policy
revisions be approved effective today (May 8, 2008). Drew Morrison-
Rowe seconded the motion. A vote was held with 8 for the motion and
9 against the motion.
Drew Morrison-Rowe made a motion to amend the original motion that
the revised fair share policy goes into effect June 1, 2008. Liz
Scott seconded the motion. A vote was held - two abstained, 18
voted for the amended motion and the motion to approve the revised
policy as presented by Liz Scott with an effective date of June 1,
2008 passed.
It was pointed out that the revised policy would still allow a parent
of a senior to request a waiver in writing to the Band Booster's
Board explaining why they want their remaining fair share to go to a
named individual.
VIII. New Business:
Mary Grant has agreed to be the new secretary for Marching Band.
Mary has been working hard to get marching band forms completed and
sent out to families. A discussion was held about how to coordinate
getting forms to color guard members whose final audition does not
take place until May 29. It was decided that once they are chosen,
the packet will be mailed to them and they will be given a couple of
additional weeks to make the first payment.
Budget
Jay Johnson pointed out that a final vote on the budget for 2008-2009
was being held during tonight's meeting He stated that at this
point we couldn't change amounts, but that we could move amounts
around. Jay stated that copies of the budget could be requested
through him.
The total Classroom Budget for 2008-2009 was proposed at $11,732.00
with a fair share amount of $95. The total Marching Band Budget was
proposed at $81,625.00 with a fair share amount of $775. $350 is
due before the away camp ($100 first payment, $250 second payment).
$475 is due after camp (divided into three payments). Most of the
increase in costs for 2008-2009 is due to increased transportation
costs. Also Mr. Hunter requested some of the increase for
instructional money. Jay pointed out that although we are putting
more money into the food budget, we would still solicit donations to
cover food at the games.
Lynn Condreay made a motion that we approve the classroom and the
marching band fair shares and budget as presented. David Still
seconded the motion. No discussion was held and by unanimous vote
the motion carried to accept the budget as presented.
The following due dates for marching band payments were presented.
June 2, 2008 - $100 due,
July 20, 2008 - $250 due
August 24, 2008 - $100 due
September 28, 2008 - $125 due
November 2, 2008 - $200 due
Ruth Bromer showed the design template for the Alumni Concert T-shirt
and requested feedback. It was discussed that since the shirts were
being designed to commemorate an occasion, we should go back to
Ruth's original design. Ruth stated that she will order the shirts
and stated that they will sell for about $10.
David Still made a motion to buy the appropriate amount of shirts and
have the band president make the purchase. Denise Scholl seconded and
by unanimous vote the motion carried.
A motion was made by Lynn Condreay to adjourn the meeting; David
Still seconded the motion and the vote to adjourn carried
unanimously. The meeting was adjourned at 9:05 pm.
The next Band Boosters meeting is scheduled for June 12, 2008 at
7:00pm at Enloe in the band room.