Enloe Band Booster Minutes
November 18, 2004
Meeting Called to Order at 7:05
In Attendance:
Karin Hess, Beverly Hockenberger, David Hockenberger, Mr. Hunter., Mike
Johnson, Jill Kirby, Scott Kirby, Nancy McLean, Drew Morrison-Rowe, Sara
Morrison-Rowe, Kaye Poole, Chip Teeter, Susan Teeter, Penny Werner
Secretary's Report:
No changes or corrections were recommended for the October, 2004
minutes. A motion was made to approve the minutes by Mike Johnson and
seconded by Drew Rowe.
Director's Report:
. Upcoming performances
o Marching band 2004 ends on Saturday with the Raleigh Christmas Parade
and our banquet.
o On Monday Andrew McAfee, principal horn NCSO, will present a clinic
for young horn players. Many WCPSS band directors and the NCSO horn
section will be in attendance.
o Our Holiday concert is Friday night December 10th, day after next
booster meeting.
. Now is the time for all interested students to prepare for upcoming
clinics, which begin after the New Year.
o All District - auditions January 8 in Greensboro; clinic Jan 28, 29 in
Asheboro. We will not provide transportation to the audition.
o UNC Clinic - Feb 4, 5; application required (will be distributed next
week). This clinic will not require an overnight stay this year, and
each participant must arrange his/her own transportation.
o UNCG Clinic - Feb 17-19; application required, audition on tape and
mail
o UNC Jazz Festival - Feb TBA
o Honors Band - audition March 5; clinic April 22-24 in Greensboro.
. WCPSS Arts Education Program will cover $1000 of last year's repair
bill. You may recall in a report to you months ago I made you aware
that they had promised extra repair money to us last year. We were in
arrears to Brook Mays for several months but WCPSS finally came through
with the $1000 they promised. This does not come out of this year's
$1000 repair money from WCPSS. Thanks to Elizabeth Grimes-Droessler's
office!
. I attended the NC Music Educator's Convention in Winston-Salem Sunday
through Tuesday. Thank you very much for making my trip possible.
WCPSS cannot pay for these professional development expenses because of
its size. Before I came to Enloe I was accustomed to many conducting
workshops paid for by the system. I have (voluntarily) carefully chosen
my opportunities so as not to overly tax the boosters. With your
support I hope to resume an annual trip to the Midwest Band and
Orchestra Clinic in Chicago next December.
. I continue to visit Ligon on Mondays and Carnage on Wednesdays during
my planning period. I believe that the extra attention will reap
benefits for those students and for our program. I offered my time to
other schools as well, but schedules could not be aligned. I am only
available 10-11AM.
. Marching Band 2005 Plans
o I have thanked Brian McCune for his arrangements (beautifully done but
too difficult to march) and informed him that I will not require his
services next year. I am narrowing down my choices for next year's
music. All but one of my finalists is pre-arranged. This means that we
could have the music as soon as I order it.
o Now that our band camp will no longer conflict with other summer camps
I am convinced that we should try an off-site camp in the summer of
2005. I have surveyed my band director friends, who do off-site camps,
and they have only good comments (except for price). Penny, Kaye, and I
will continue to investigate possible sites and expenses.
o I am convinced that the marching band should require fewer rehearsal
days, even if the hours are lengthened. I plan to require winds and pit
to rehearse only twice per week from 2:30-5:30. Drumline will have one
additional rehearsal, which Mr. Hauschild would like to hold on Fridays.
I have not discussed a possible schedule with Mrs. Foster. I am happy
to entertain student and parent input while still in the planning
stages. Send via e-mail.
o I will convince rising freshman parents and students of the value of
participation in marching band and will ask that they participate,
unless they have a fall conflict. No one will be required to
participate but I will strongly encourage their participation. This is
not in an effort to increase the size of the band but to offer every
child the complete Enloe Band Program experience. I am convinced that
marching band is important! Consequently, I expect to have a larger
group next year.
o I am looking into contests outside of Wake County. I'd like to do 1
or 2 out of the county but within a two-hour drive. I was very
disappointed that our two earliest competitions this year chose not to
offer drumline and guard tapes. Early in the season every group needs
specific comments from as many judges as possible. If we have to travel
to get good tapes then we will.
. Booster meeting Thursday December 9th in the band room.
Beverly Hockenberger commented that a lot of freshman don't know until
last minute what school they will be attending. Mr. Hunter said maybe
let them participate in parades only the first year. Nancy McLean
suggested that we get info to middle schools in spring about band camp
before parents make summer plans. Jill suggested letting middle school
kids attend last game of the season. Mr. Hunter said that didn't work
this year because the last game was the same day of all county
auditions.
Kaye checked a school near the coast last year for band camp - cost was
$30 per day per child. Mr. Hunter would like to check a school in the
mountains. Penny suggests mentioning it at magnet open house in the
spring about band camp. Sara suggests maybe offering child care from
other families if parents have out of town vacation plans.
Treasurer's Report:
Fruit netted $4,500; we netted $6,000 on grocery cards; $116 from scrip;
Veteran's Day $267.00; Wrapping paper $1109; Marching Band dinner broke
even; DCI -$623.00 (loss). Marching Band video has a total of 42 orders
which is break-even. Jill hopes that we will get additional orders on
Saturday after the kids view it. Apparel was break-even. The bottom
line is that we are $4,000-$5000 ahead.
Fair Share:
As of Thursday, all but $300 Marching Band fair share has been paid.
All have paid except misunderstood statements and a few checks for the
wrong amount. Jill asked how we have been so successful collecting
money. Chip says that Nancy took it upon herself to make phone calls
and was clear about the policy and consequences of not paying. There
were a few instances of problems where Chip got involved. Two instances
of students who were told not to come back, so they paid and they came
back. In each case, the board voted. There was one application for
partial scholarship late in the year that was approved. Classroom
status is unknown. Chip thanks Mr. Hunter for his support.
Ways and means:
There were no scrip orders in for Nov. 1. Kaye will place an order Dec
1 which will be in by Christmas.
Fruit delivery is scheduled for 12/4 at 8:00 am. We need lots of help
from all band students, regardless of whether they ordered and lots of
adults to unload, count, distribute.
Jill says that Judy Melton has a lot of experience with rummage sales.
If we can have it on school property, we should be able to be
successful.
Operations:
Spring Trip - Mr. Hunter and Drew said that there has been no new
progress. Trip is a go for 3/19 and 3/20. We will take Mr. Camphouse's
motel recommendations.
Work day is going to be 11/21. Drew will send out email. We are
looking for help to paint the building (must be over 50 degrees) A coat
of primer needs to go on first and then it has to dry for a few hours.
Nancy McLean said that rain is forecast for Sunday. Also we can move
some equipment into the shed, like carts, coolers, etc. Chip advises to
think about not putting things in that are prone to moisture problems.
Chip suggests announcing it at the banquet. Mr. Hunter says we can not
get into the building on Sunday unless we put in request. He can check
the master calendar to see if anything is going on at school where it
would be open. Chip suggested maybe to do some of it Saturday between
the parade and banquet - we could recruit students to carry equipment.
Susan suggests maybe prime paint only Sat. since it requires several
hours drying time.
Chip suggests that when we send emails we try to think about the subject
and try not to send to both groups if it is only a Marching Band issue.
Old Business:
Jill updated us on the gator and shed. The facilities manager she is
working with says that we will get half of our money back through the
Wake Co. matching funds allotment, which is $10,000 per school per year.
Jill credits Ms. Vogle for letting us know about this program. Jill
needs to get him receipts, signatures. Our total expenditure will be
$3972.06. The shed and gator have been delivered. We have already
moved a lot of things down there. Also, we want to put hooks up to hang
things. Scaffolding is down and stored behind building. Scott reports
that the scaffolding needs work. There are several rusted places and he
feels there might be a safety issue.
Marching Band Survey - The Marks are supposed to be doing this. They
have not yet contacted Mr. Hunter.
New Business:
Mr. Hunter has a priority list of wants and needs. He has come up with
costs. This is for the entire band program, but most of the needs are
for Marching Band. School system is first place he goes for funds,
second is the school, and third is band boosters. Treasurer says we can
and would like to spend some money. Mr. Hunter's top priority are
items totaling $8000 including 20 uniforms, additional shelving, and 3
sets of marching symbols, which he tested at the conference he recently
attended.. 3 pairs would total $750. 2nd priority items are
additional sousaphones, 2 more bass clarinets that he is hoping the
school will pay for, and an additional tuba paid by the school.
Priorities 3 and 4 are a marching baritone and marching mellophone.
Drew asked if we can get these at the last minute. Mr. Hunter said we
can get refurbished ones in less time. He said he will not get a
refurbished sousaphone since they are more "visible". Chip reinforced
that we are willing to spend money on instruments. We need to act soon
on the uniforms. Elaine will do an inventory and decide our needs.
Jill feels like a lot of people want to help but don't have time to be
at school physically. She suggests maybe soliciting parents and/or
grandparents to give gifts like instruments, maybe several people going
together, or putting a certain dollar amount in towards the purchase of
an instrument. We can give them recognition, such as a plaque with
their name to hang on the wall. Mike wants to try to spend the rest of
$10,000 school allocation money on instruments, scaffolding, etc.
Nancy McLean asked for further explanation on the uniform amortization.
Chip explained that we are within 4 years of Wake County uniform funds
of $30,000 but when that time comes, $30,000 probably won't be enough to
purchase uniforms, so we are putting some in a uniform fund to
supplement the Wake County funds. Mr. Hunter does not anticipate
replacing uniforms, but we do need additional uniforms. David asked if
matching funds can be used for uniforms.
Chip suggests publicizing Mr. Hunter's wish list for next month's
meeting. If anyone feels like we are spending unwisely, they can come
to the meeting to participate in discussion. If there are no
objections, he will send out the list.
David asked if we need to add funds for Veteran's Day so we can
commission the piece. Mr. Hunter feels like we can get a college
student to do a piece for amount of donations. This program needs to
support itself.
Nancy McLean suggests finding out if there are any band parent alumni
that will be coming back with younger children - it will be beneficial
to recruit them to help the band program.
Chip brought up putting in place the Nominating Committee for next year.
We usually don't start this process until March with the intent for
people to start working together before transition to the new year. He
feels like this is a good time to recruit Marching Band parents for next
year. Karin Hess has expressed interest in being the Fair Share
Chairperson next year. Chip asked for volunteers to head up the
nominating committee. We will ask for people at the banquet. Jill will
be happy to fill out list for committee chairs if someone else is
responsible for the officers. Chip mentioned that it is in the by-laws
that the president must approve names being nominated.
Mike made a motion to adjourn. Karin seconded. Meeting was adjourned
at 8:30 pm
Next meeting will be Thursday, December 9.