Enloe Band Booster Minutes – October 2007
Meeting date: October 11, 2007
Location: Enloe High School
Attendees: Sara Morrison-Rowe, Jeanne Marlowe, Beverly Hockenberger,
Patricia Fleggas, Liz Scott, Ron Scott, Jay Johnson, Mary Still,
Barbara Marley, Susan Siphers, Kaye Poole, Penny Werner, Joanne
Kochuk, Barbara Lee, Robert C. Hunter, Matt Rice
Meeting called to order at 7:05 pm by President Ron Scott
I. Minutes of the September 13, 2007 meeting – Minutes were
posted on the Band Boosters Yahoo website on October 8, 2007.
Copies of the revised minutes were made available at tonight's
meeting with a request by Ron Scott for any additional corrections
needed. Corrections made to the September 13, 2007 minutes included
correcting the spelling of Joanne Schmitt's name under attendees; in
the Operations Report, clarification of the first sentence related to
snack distribution at afternoon practices; an additional paragraph
related to Beverly Hockenberger's request to read an e-mail from Drew
Morrison-Rowe; a spelling change in the Ways and Means Report, "sell"
to "sale"; in Old Business, correcting the first and last words to
read Barb Marley instead of Barb Lee; and adding Eric Miller's name
as the person who made a motion to adjourn the meeting.
A motion was made by Joanne Kochuk to approve the minutes as
amended. Kaye Poole seconded the motion and by unanimous vote the
amended minutes were approved.
II. Band Director's Report- Robert C. Hunter
Mr. Hunter reported that the Veteran's Day Concert and parade will be
on Saturday, November 10, 2007 on the steps of the Capitol Building
in downtown Raleigh. The Symphonic Band and Wind Ensemble will
combine for the concert and the Marching Band will participate in the
parade. Mr. Hunter stated that every year at the concert, the band
program takes up a collection for the commissioning of a piece of
music. He stated that the Veteran's Day concert is always
a "beautiful" concert and is a good community service event.
Mr. Hunter stated that the Marching Band has a bus shortage in that
there is not really enough space for all riders. He stated that
there is legally enough space, but that it is tight and
uncomfortable. He stated that at the last competition, staff
followed the bus instead of riding on the bus. Mr. Hunter stated
that he would like to alleviate the overcrowding and appealed to
parents who are going to competitions any way to help transport 6-8
students. Ron Scott volunteered to carry up to 5 students to the
next event. Mr. Hunter thanked Beverly Hockenberger for always
riding on the bus with the students. Beverly recommended that there
always be two adults in a vehicle when transporting students. Mr.
Hunter was concerned that a third bus would "bust" our budget, so Mr.
Hunter recommended that we use parent volunteers.
Mr. Hunter reported that the competition on October 6, 2007 did
result in a very late night for the band members, but the competition
only ran 30 minutes over the schedule. This competition was
scheduled to avoid having a competition on a date when SAT was
scheduled. Mr. Hunter commented that competition days allow the band
to use the Enloe football stadium, the only time the band gets to
practice on the football field.
Mr. Hunter reported that the first movement of the band's show was
much better, the second movement musically better, but the students
still don't have the stamina to get through the entire show. He
commented that at today's practice, the students ran the show five
times, with Mr. Hunter running a tape with comments on items that
needed to be corrected, giving feedback to the marchers every 10
minutes. Mr. Hunter stated that he will continue to run these types
of practice, now that the band members have learned the routine. Mr.
Hunter opened the floor to questions.
Beverly Hockenberger asked if the show at the 10/6/07 competition
went over the allotted time because it appeared that there was some
trouble with the band prior to our band getting off the field while
we were trying to get on the field. Mr. Hunter responded that our
band was within our allotted time, that they were set on time and had
time to spare.
A question was asked about whether we were going to the Sanderson or
Lee County competition. Mr. Hunter stated that he clarified the
schedule on the Marching Band's Yahoo website on 10/8/07. He
explained that he preferred not to go to Sanderson due to the
condition of the field. He found that the Cape Fear Classic
conflicted with Cary Band Day, so he decided to go the Brick Capital
Classic in Lee County.
Mr. Hunter explained how bands are grouped into classes and that
classification depends on which bands are competing. The host school
makes decisions about how to classify the bands. He also explained
that some schools have marching band as a class period every day
during school as well as after-school practices. He prefers to keep
Enloe's marching band as an after school activity.
Penny Werner commented that some schools have color guards that meet
all year long and that is why they appear so much better. Mr. Hunter
stated that they are looking into requiring at next year's audition,
that color guard members also be enrolled in a dance class. Mr.
Hunter stated that he is aware of concerns about this year's
practices for the color guard and he is working to address the
concerns.
III. Treasurer's report: Patricia Fleggas.
TREASURER'S REPORT
Enloe Band Boosters
October 11, 2007
AUDIT OF FISCAL YEARS 2004 RECORDS:
John Montgomery has completed the audit for Fiscal Year 2004
and has issued a satisfactory report. He has returned all records to
the school.
STATUS OF ASSISTANT TREASURER POSITION:
Jay Johnson has volunteered to undertake the position of
Assistant Treasurer. His first responsibility will be to complete
the North Carolina Sales Tax Refund filings for 2004, 2005, and
2006. Nancy Brenner has volunteered to instruct him. Jay will
familiarize himself with the duties of the Treasurer over the coming
months to make for an easier transition into the Treasurer's position
on July 1, 2008.
AIM INSURANCE REQUIREMENTS:
Bruce Kohler has volunteered to do a monthly review of the
bank statements and Quickbooks bank reconciliation reports. He has
reviewed July and is currently working on August. AIM insurance
requires an independent monthly review by someone without check
signing authority. Coverage is void if this procedure is not
followed.
RITA GOODMAN SCHOLARSHIP FUND ACCOUNT:
As of September 14, 2007, we have $5,649.15 in one of their
Mutual Fund Accounts (Ultra Short-term Income-Inv.).
FUNDS STATUS:
First Citizens Account Balances per First Citizens as of October 11,
2007:
Checking Account (Business Quest)
$ 27,618.59**
Savings Accounts $
24,167.40
TOTAL $ 51,785.99
**Note: $19 ,275.47 in payments have not cleared as of this date.
Available funds in checking account total $8,343.12 leaving a total
funds balance of $32,510.52 as of 10/11/07.
ITEMS OF NOTE:
Food Donations Fund for Games/Competitions:
To date we have received $1,408.00 in donations from parents. We
have spent $1,287.00. With two games and three competitions left in
our schedule we will need approximately $1,400.00 more in donations.
Barbara Marley plans to send reminders out to those who signed up to
donate to this fund and have not yet done so.
IV. Operations Report – Beverly Hockenberger
Beverly reported that things are going well with providing snacks and
meals for competitions. A recommendation was made to deplete the
snacks and drinks we have now in storage. It was agreed that at this
time we do not need any more drinks. It was stated that parents have
been most generous in sending snacks and drinks and the support has
been greatly appreciated. An e-mail will be sent out if additional
food is needed.
Beverly reported that the storage space in the shed is an issue.
This year's prop is taking up space and we may need to find another
place to store the prop since the Gator is back and needs to go in
the shed. Mr. Hunter stated that David Still reported that we can
rearrange and build shelves and probably get everything in the shed.
Ron Scott thanked Speros Fleggas for working on the Gator.
Penny Werner stated that a band camp coordinator is needed
immediately because the contract and commitment needs to be executed
immediately to reserve space. Mr. Hunter stated that we must keep
the week we having been going. He stated that we do not have to go
back to Western Carolina, but he prefers that we go off-site to a
cooler location. Ron pointed out that the extra transportation costs
must be considered, so that the general fund will not be depleted.
Mr. Hunter interjected that donut fund raisers were effective. Penny
stated that other colleges in the western part of the state stipulate
that July 31 is the last date allowed. Western Carolina is the only
college that allows us to go in August. Mr. Hunter stated his
preference to look at locations within a day's drive that are located
north and west to provider a cooler environment for the marchers.
Penny recommended that we continue to use Holiday Tours as our
transportation provider since they provide such quality service.
V. Ways and Means
Lynn Condreay was not able to attend the meeting. Lynn posted a
summary of the fundraising events and monies collected on the Enloe
Band Booster Yahoo web site on 10/8/07 and 10/10/07. Ron stated that
Lynn found that we can work with the Enloe Arts Guild to sell
poinsettias. Mr. Rice seemed to think that he could find space to
store extra poinsettias from Tuesday (December 4) to Thursday
(December 6), the night of the band concert. Poinsettia orders and
money need to be turned in by November 2 for a December 4 delivery
date.
A motion was made by Jim Connor to sell the poinsettias and the
motion seconded by Bill Kochuk. A unanimous vote was received to
proceed with the poinsettia fundraiser.
Ron pointed out that Lynn had stated that we will not be doing
fundraisers at the Raleigh Christmas Parade. Ron mentioned that the
RBC fundraiser does raise a lot of money, but requires a major
commitment from participants.
VI. Fair Share – Liz Scott
Liz reported that all but six of the fair share payments due on
September 28 have been collected and she expected four of the
payments to be forthcoming. The next fair share payment is due
November 2, 2007.
Jim Connor requested that he is looking for grants and requested that
Mr. Hunter specify items needed at various dollar amounts. Mr.
Hunter recommended that Jim contact Jill Kirby about possible grant
opportunities.
VII. Old Business:
Barbara Marley provided a handout of still needed volunteer
positions. Barbara said she would have Mr. Hunter inquire if anyone
was planning a student party at the end of the band year. She
reported that last year a party was held in the Enloe cafeteria after
Cary Band Day for band and staff, with dancing, limbo, etc. The
seniors planned it and parents guided the plans and chaperoned.
Ron asked if Band Boosters might consider getting companies to post
advertising signs at the football stadium and share funds raised with
Athletic Boosters. Jim Connor mentioned that the person who
publishes the "good news" newsletter about Wake County Schools might
be a place to publish Enloe band accomplishments.
E-mails were sent out about the senior pictures. John Rees is
handling the senior picture show and is working on the EnloeBand.com
web site. It was reported that John stated that parents of seniors
may submit as many pictures as they wish. Skip Smoak is also
involved in helping with the band website.
Mr. Rice reported on what he found out about fundraising. He stated
that Band Boosters can sell donuts if two healthy choices are also
offered. Donut sales can only take place until 7:30am. It was
brought up that a donut sale coordinator is needed. Mr. Rice also
reported that we can have a spaghetti dinner fundraiser if we pay for
one cafeteria worker to supervise. A reminder of sanitation
regulations was discussed, i.e., persons who get ice for band events
should check in with the cafeteria manager and remember to wash
hands, wear gloves, and use the provided scoop.
Joanne Kochuk offered to coordinate the marching band end of season
banquet again this year and use the same vendor for the meal, Sweet
Tomatoes.
A question was raised if Joel Martin was coming again. Mr. Hunter
responded that the Joel Martin concert was a one time event.
Mr. Hunter thanked Sara Morrison-Rowe for, her daughter, Rachel's
work with the spirit beads. He stated that it had been well received
by the students.
VIII. New Business:
Barbara Marley asked about composite picture displays in the band
room or hallways. Mr. Hunter pointed out that he had started the
wall of fame in the band room, but he was not opposed to the
composite picture displays if someone wanted to head up this project.
Ron Scott stated that he is working on a compilation of all the
rules, by-laws, procedures, etc. related to Band Boosters.
Ron stated that a recommendation had been made to hold the next
meeting at a restaurant that would donate a percentage of their sales
back to the Band Boosters. Sara Morrison-Rowe stated that the Band
Boosters' by-laws about meeting sites should be checked before we
proceed with holding a meeting away from Enloe.
A motion was made by Patricia Fleggas to adjourn the meeting; the
motion was seconded by Liz Scott and carried unanimously. The
meeting was adjourned at 8:50 pm.
The next meeting is scheduled for November 8th at Enloe.