Enloe Band Booster Minutes - October, 2008
Meeting date: October 9, 2008
Location: Enloe High School Band Room
Attendees: Richard and Susan Kilpatrick, Mary Ann Williams, Mary Grant, Eric Miller, Rhonda and Jim Connor, Drew and Sara Morrison-Rowe, David and Beverly Hockenberger, Robert Hunter, David Still, Wendy Daly, Annabella George, Bill and Joanne Schmitt.
Meeting called to order at 7:05 pm by President, David Still
- Minutes of the September 18, 2008 meeting – The minutes of the September meeting were noted as having one change regarding the Breakfast Bonanza sign. The minutes will be corrected and published since they were not received previously by all. Discussion took place on why some e-mail and postings to the Yahoo Groups are not being received when sent. In the future, minutes will be sent out by the secretary. If there are any additional changes to the September minutes, we will re-visit next month.
II. Band Director’s Report
Mr. Hunter discussed plans for the early release rehearsal for Thursday, October 16th. If it should rain, the entire practice session will be canceled. We have a conflict for the lunch location on early release day since the cafeteria will be used by the Enloe staff. The school should be clear enough after dismissal to serve students lunch in the lobby area. In the event of rain, the lunch sandwiches will be utilized on Saturday for the competition meal. Mr. Hunter will make a decision that morning or earlier if it can be determined.
Thing are going very well with marching band. Students were given the opportunity to watch a DVD of the recent Wakefield performance and listen to the judge’s comments. It was a great tool for improvement since marchers do not see how they look while on the field performing. Mr. Hunter gave a brief explanation of the competition categories and scoring. Three main categories that factor into overall score include music performance, visual performance and general effect. The weight of the general effect score is higher than the other two categories.
The concert originally scheduled with Drew Fennel for Wednesday, October 15th has been cancelled. The UNC Charlotte Wind Ensemble Concert with Enloe WE will be held on Wednesday, November 12th.
Mr. Hunter states that there is no football game on Halloween weekend this year. Students will not wear costumes on October 24th, they will be in uniform. Student leadership is working on putting a Halloween event together which is not school sponsored.
The marching band will not participate in the morning parade prior to competing at Cary Band Day. In consideration of the students having a three to four hour layover between the parade and competition, the fatigue factor, and insufficient time to go back to Enloe and return to Cary, it would not be practical to participate in the parade. Mr. Hunter explained that he is looking for the last competition of the year to be their best performance. The band will participate in the Cary Christmas Parade on Saturday, December 13th.
III. Treasurer’s Report – In the absence of Jay Johnson, the report was read by David Still:
Key budget item review:
Earned $50K of $93K total fundraising goal
Spent $66K of $93K spending target
Checking balance: About $14K.
Savings balance: Roughly $20K, comprised of $10K savings for new uniforms, and $10K emergency fund.
Administrivia:
Audit is underway for 2006-2007 Period. I have records for 2007-2008 and will hand them over as soon as auditor is ready.
Reminders:
- Always get approval before you order anything
- All reimbursements must be accompanied by a signed form
- All receipts should have band expenses only (separate receipt required)
IV. Fair Share – Wendy Daly summarized her recent report which was also published to the Yahoo Group.
August Payment - 6 Marching Band and 2 Guard members have not made payments. September payment - 12 Marching Band and 4 Guard have not paid. The final payment is due on Nov. 2 - $200.00 ($130.00 for the second). Some of these parents have indicated they plan to use recent earnings for outstanding payments. A comprehensive Fair Share statement will be sent to each family as soon as the Fruit Sale and Citipass earning have been calculated.
Wendy stated that she e-mailed Mr. Hunter and Mr. Rice regarding previous non- payments.
V. Operations Report – Beverly Hockenberger
Beverly reported that things have gone well. Any concerns and other items will be addressed in old or new business.
VI. Ways and Means – Jim Connor
Jim reports that coordinators are in the midst of wrapping up the fruit and Citipass Book sales. Preliminary numbers show that we will reach our goal of 10,000 pounds of fruit in order to receive free shipping.
Six weeks ago, a team was set up to review possible fundraising options for the future. Out of 65 items presented, the committee has ranked preferences and narrowed this list down to 13, and again to 6. These items will be unveiled at the November meeting. We thank the new committee for their efforts and continued support of these new endeavors.
Breakfast Bonanza sales are doing well and the goal to achieve earnings of $6,000 this year looks hopeful.
Employers such as Glaxo, SAS and IBM are just a few of the local companies that promote community involvement. Any band parent who works for a company that provides a monetary donation on your behalf for volunteering, should take advantage of this. It is a great opportunity to support our wonderful band programs at Enloe!
VII. Old Business: Middle school night tailgating party response has been good. Several offers have resulted in donations of plenty of paper products. We are still in need of many more food donations. Please contact r_e_connor@yahoo.com with donations. It was noted that this is a separate function from the usual feed the band Friday night meal. If you have signed up to send in items for either of these events, it would be appreciated if you could mark it accordingly. It is anticipated that many of the middle school students could arrive as early as 3:00 p.m. to spend time with our band students. We will have the usual parent supervision in place and welcome any additional parents who can be at school early that day. Help is needed to set up and supervise the extra students we will have on campus until the official practice begins at 4:00 and the tailgating event which starts at approximately 5:15 p.m. Last year we had approximately 20 – 25 students with one middle school participating. This year we are anticipating 40 – 50 middle school students from Carnage, Martin and Ligon who will practice and perform with our students. It will be a fun event and a great opportunity for the middle school parents and students to find out more about our awesome marching band program!
Truck rental modification expense details were presented by Drew Morrison Rowe. Original expense was estimated to be no more than $500 to build a portable, reusable second floor to provide extra space for use with the rental truck. The actual expense for construction materials came in at $387.43 and Drew was instructed to submit expenses, with proper documentation, to the treasurer. Thank you Drew, and the construction crew for providing the labor for this project!
VIII. New Business:
Sara Morrison-Rowe shared some great news! The band has received a donation through John Gardner of $500 from Richardson, Smith, Gardner and Associates, Inc. to underwrite the cost of a competition meal. Many thanks for this generous gift!
There is concern regarding the size of our pit and getting equipment onto the fields. The pit crew has a lot of difficulty this year and utilizes eight volunteers to manually roll four items onto the field. Each competition site varies as to how many trailers are available for our use. Is there someone among membership, who has a small, open trailer which could be used to carry the gator to competitions and then use the gator to pull the trailer with pit equipment onto the field? The remaining three competition dates we need to cover this year are 10/18, 10/25 and 11/1. If you have a trailer of this type, please contact one of the board members as soon as possible. Future planning and budgeting needs to take place regarding long-term options for transportation of equipment to competitions as well band camp sites.
The meeting was adjourned at 8:20 p.m.
Submitted by,
Joanne Schmitt
October 12, 2008
Next meeting date: Thursday, November 13, 2008, 7:00 p.m. – Band Room
Band Booster meetings are open to all band parents and are held on the second Thursday of each month. Please plan to join us next month ~ we do try to keep our meetings as brief as possible. This is a great way to keep up to date on current and future band happenings. Hope to see you then!
Enloe Band Booster Officer Contacts:
President, David Still - david.d.still@gmail.com
VP – Operations, Beverly Hockenberger – bmhcappeds@yahoo.com
VP - Fair Share, Wendy Daly – dalynews1@aol.com
VP - Ways & Means, Jim Connor - j_h_connor@yahoo.com
Treasurer, Jay Johnson - jayj99@gmail.com
Secretary, Joanne Schmitt – joanneschmitt@earthlink.net
http://enloeband.com
http://groups.yahoo.com/group/EnloeMarchingBand
http://groups.yahoo.com/group/EnloeBandBoosters